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Meet the Board
General Meeting: Friday, September 19, 2014
Please send requests for future agenda topics to Annette Moreno at

ASCUS membership is $60.00 annually (July 1st – June 30th) and includes all four general meetings (attendance in person or via webcast). Membership benefits also include networking with colleagues, ADE information delivery, a collective voice for improvements, access to the ASCUS website including member only benefits including member directory, meeting presentations and meeting recordings.

Substitute attendees are permitted. When RSVPing, please list the member and the substitute attending in the comments.

Purchase orders to be sent to:
ASCUS, PO Box 11304, Chandler, AZ 85248

The W9 is available on the website here
+ Videos
+ Attendees
Riverside School District Maria C. Hernandez
Liberty School District #25 Shane Darr
Liberty School District #25 Eloise Munoz
Liberty Elementary School District #25 Shane Darr
Liberty Elementary School District #25 Eloise Munoz
Chino Valley Unified School District Kathleen Little
Avondale Elementary School District Tina Henson
Santa Cruz Valley Union High School District Patricia Castillo
Alhambra School District #67 Scott Heusman
Alhambra School District #67 John Hasenstab
Alhambra School District #67 Kandi Swift
Chandler Unified SD #80 John Whiteneck
Chandler Unified SD #80 Janeen Scaringelli
Chandler Unified SD #80 Colleen Flannery
Chandler Unified SD #80 Cindy Young
Chandler Unified SD #80 Ryan Nelson
Higley Unified School District #60 Carol Forsgren
Higley Unified School District #60 Rebecca Rodriquez
Imagine Schools Cecilia DeCasas
Imagine Schools Carrie Muehlhausen
Lake Havasu Unified School District #1 Mary Heronema
Lake Havasu Unified School District #1 Alexis Clark
Dysart Unified School District Suzy Smith
Call-A-Teen Ralph Weinberg
Call-A-Teen Judy Reyes
PLC Charter Schools Donna Peterson
PLC Charter Schools Elizabeth Gasperone
PLC Charter Schools Enrique Duron
Somerton School District Elizabeth Beas
Somerton School District Melissa Porchas
Agua Fria Union High School District Patty Barker
Agua Fria Union High School District Patsi Fridrich
Consultant David Van Ness
Great Hearts Academies Leslie Martin
Great Hearts Academies Lori Phelps
Sahuarita Unified School Dist #30 Blanco, Laura
Legacy Traditional School Brandi Adams Bressler
Pendergast Elementary School District Annette Moreno
MediaNet Solutions, Inc. Jeff Kline
Tucson Unified School District Roberta Beitel
Washington Elementary SD #6 Miriam Mahoney
Tolleson Union High SD #214 Nettie Gamez
Roosevelt School District #66 Joe Tuiteleleapaga
Mesa Public Schools Terry Olson
Mesa Public Schools Denise Perry
Mesa Public Schools Coreen Wax
Mesa Public Schools Michelle Falk
Tempe Union High School District Melissa Robison
Tempe Union High School District Melnda Harris
Phoenix Union High SD #210 Anita Massey
Vendor-Tyler Technologies-Schoolmaster Kelly Seekins
Arizona Agribusiness & Equine Center Inc JACQUE REED
Dysart Unified SD #89 Bonnie Coons
Tolleson Elementary SD #17 Katy Rogers
Prescott USD #1 Doug Chunglo
Prescott USD #1 Sheryll Blosel
Technical Service Center Elizabeth Senger
Balz School District Rachel Rowe
Scottsdale Unified SD #48 Bryan Parks
Scottsdale Unified SD #48 Roni Sheets
Wilson School District #7 Debra Turl
Wilson School District #7 Usebia Joyce
Wilson School District #7 Gloria Butler
Glendale Elementary SD #40 Diane Litwiller
Glendale Elementary SD #40 Patti Bounds
Tempe Elementary SD #3 Debra Quarles
Wickenburg Unified School District Victoria Farrar
PowerSchool Group LLC Dan Chambers
Vail School District Norm Purdy
Vail School District Esther Lubben
Vail School District Louise Miles
Safford Unified Schools Carol Elders
Safford Unified Schools Susan Lindsey
Safford Unified Schools Sally Rodriguez
Tempe Elementary SD #3 Lisa Gomez
Sahuarita Unified School District Julio Roman
Wickenburg Unified School District Marcia Hespen
Infinite Campus Eileen Hughes
Glendale Elementary SD #40 Jill Winn
MCSS Mike Martinez
Avondale Elementary SD #44 Laura Vera
Avondale Elementary SD #44 Blanca Uvari
Balsz School District Julie Morgenthal
La Paloma Academy Kris Johnson
Dysart Unified SD #89 Mary Pearce
Queen Creek Unified SD #95 Desiree Aguilar
Queen Creek Unified SD #95 Irene Gray
Flagstaff Unified School District Gwyn Marquez
Pearson Jayne Feuerbacher
Queen Creek Unified SD #95 Jim Poquette
Vertex Sophia Lin
Maricopa County Education Service Agency Talise Berry
Litchfield Elementary SD #79 Kim Savage
Flagstaff Unified School District Mary Knight
Gilbert Public Schools Lynn Easton
Glendale Elementary SD #40 Matthew Peterson
Deer Valley Unified School District Vicki Boone
Tempe Union High School District Cindy Lopez
Tempe Union High School District Lorrie Budinger
Creighton School District #14 Deanna Dumolien
Creighton School District #14 Jeff Wing
Deer Valley Unified School District Tiffany Lin
Pearson Steve Crider
Ash Fork Joint USD Jessica Cauthen
Maricopa County Education Service Agency Sheila Chance
ASU Preparatory Academy Amanda Gray
ASU Preparatory Academy Jodie Sammartino
San Carlos Unified School District Roberta Belvado
Maricopa County Education Service Agency Karen Rodriguez
Maricopa County Regional School District Elyssa Dear
Maricopa County Regional School District Naomi Ramirez
Maricopa County Regional School District Daniel Crook
Tolleson Elementary SD #17 Kathy Willekens
Education Technology Consortium Claire Nyce
Scottsdale Unified SD #48 Mary Kober
Avondale Elementary Rosa Espinoza
Avondale Elementary Tina Dalton
Union Elementary School District #62 Ruth Holmes
Sunnyside Unified School District #12 Josie GOnzalez
Sunnyside Unified School District #12 TBD
Paradise Valley SD #69 Cretia Downing
Paradise Valley SD #69 Donna Haas
Paradise Valley SD #69 Jacob Chisholm
Paradise Valley SD #69 Pat Hoy
Paradise Valley SD #69 Lea Kiraly
Paradise Valley SD #69 Beverly Kilgore
Paradise Valley SD #69 Jenny Bertie
Paradise Valley SD #69 David Reed
Paradise Valley SD #69 Nancy Wancour
Paradise Valley SD #69 Patricia G.Larosa
Paradise Valley SD #69 Giuliana Ormeno
Kayenta USD Ruth Dayzie
Kayenta USD Sharon C. Yazzie
Laveen Elementary School District No 59 Karla Ames-Ortiz
Horizon Community Learning Center Beth Rutherford
Horizon Community Learning Center Bev Carlson
Whiteriver Unified School District #20 Delyana Zhelev
Whiteriver Unified School District #20 Sandie Sedillo
Tempe Elementary SD #3 Horst Spielberg
Tucson Unified School District Michael Cota
Nogales Unified School District Diana Leon
Nadaburg Unified School District Kerre Laabs
Nadaburg Unified School District Liland Zwack
Tucson Unified School District JoAnn Manzanares
Tucson Unified School District Sherry Slosson
Tucson Unified School District Gloria Vasquez
Dysart Unified SD #89 Mary Simmons
Dysart Unified SD #89 Brian Weyker - Guest
Paradise Valley Unified School District Eren Motta
Paradise Valley Unified School District Rob Deatherage
Tyler Technologies Kim Balentine
Mosaica Education Jeannie White
Salt River Pima Maricopa Community Schools Bryson Anderson
Buckeye Elementary School District Nate Bowler
Leona Group Darla Eddy
Buckeye Elementary School District Mundi Wallace
Peoria Unified School District Ann Hasse
Phoenix Union High School District Lili Molina
Phoenix Union High School District Esteban Ortiz
Phoenix Union High School District Alejandra Hernandez
Education Technology Consortium Robert Dohm
Maricopa Unified School District #20 Julie Becking
Learning Foundation and Performing Arts Marie Clark
Learning Foundation and Performing Arts Jason Carpenter
Learning Foundation and Performing Arts Missie Tullier
Concordia Charter Margaret Roush-Meier
Tucson Unified School District Trista Eikenberry
Fountain Hills Unified SD #98 Jennifer Galietti
ALA Ellen Baker
Dysart Unified SD #89 Jessica Robbins
Paradise Valley SD #69 jo
Paradise Valley SD #69 joo
+ Related News

Betty McEntire - Arizona Address Confidentiality Program - 10/4/2014

Click on the following link to view Betty McEntire's presentation from the September 19, 2014 meeting. [PPTX]

Mark T. Masterson - Arizona's Education Transformation - 9/26/2014

Click on the following link to view Mark T. Masterson's presentation from the September 19, 2014 meeting [PDF]

Jerry Kirkpatrick - 9/22/2014
Provided are Jerry Kirkpatrick’s power points and answers to the questions that were presented at the start of his session:

Power Points
1. Do student emails to the teacher need to be archived?
What are the topics of these emails? Are they related to grades? I am trying to figure out what the students typically communicate in these emails, or what their purpose for communicating is, so I can propose a good records series. Right off the top of my head I would think that “General Correspondence” is a good records series.

If so, what is the recommended process to sift through all emails to find these?
The retention period for General Correspondence Records is “After administrative or reference value has been served.” So, if you receive an email from a student, and if it is general in nature, it could fall under this records series. The “reference value” is then up to you to decide. I receive a huge amount of General Correspondence emails (What is the retention period for…? Where can I find the records series for..?). Once I respond to the email, then I delete it because it has served my “reference value” for that email. You probably answer the student emails, I would think? Does this help?

2. Do chat messages between staff members need to be archived?
It would depend upon whether the content / topic of the chat messages is work related or personal. Electronic communications that are personal in nature are not records. (Can we do lunch today? Do you know Principal Skinner is retiring?) Here the heart of the definition of a record:

ARS §41-151.18

If the chat messages meet this definition, if they are business related, then they will need to be retained.

If so, for how long?
Any type of electronic communications (electronic mail messages (E-mail), instant messages (1M), text messages, mobile to mobile (M2M) messages, voice-over Internet Protocol (VoiP) messages and other related records) need to be retained based upon the content of the communication. If the chat message is about the FY15 Budget, then it is a budget records, and needs to be retained as long as any other budget record. If the chat message is about FMLA time off, then it needs to be retained as long as you do any other FMLA records. I’m betting that a lot of the chat messages, if they are records, will probably be general correspondence records, or something like that.

3. Does interaction in educational social learning platforms such as Edmode (?) need to be archived?
I’m not familiar with this format, or the type of interaction that occurs. Is this similar to a webinar or on-line classroom? Is this similar to a wiki or share work space where people interact on a similar project?

4. Essential Records Information:
The first PowerPoint slides are from my presentation today, and have a great summary of what the Essential Records Project is. I would start with that. Next, the second attachment is the slides I used for our Essential Records 101 training, which is a great introduction to Essential Records, and to what is required with the creating and submitting the List Of All Essential Records. If any of you needs something more, please let me know and I will see what I can put together. These slides, however, should be helpful.
+ Comments / Questions / Requests

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